The Electoral Officers Training has been rescheduled to 16 - 17 February.

The 2022 local authority elections are looming on the horizon. Will you be ready for Vote 2022?

Our two-day programme features informative and interactive sessions from experienced electoral officers and election partners bringing you all the essentials on running a successful election and the very latest updates on Māori wards, the ins and outs of managing social media, delivering the election in the event of Covid restrictions, how candidates should declare their donations, and how to improve voter turnout in your community.

  • 16 Feb 2022-17 Feb 2022
  • 9:00 AM-5:00 PM
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  • Te Papa Tongarewa, 55 Cable Street, Wellington, Wellington City, New Zealand
  • 835.00 (plus GST) Members
  • 960.00 (plus GST) Non Members
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About this event

Overview

The Taituarā Electoral officers’ pre-election training is the chance for staff new to electoral roles to get up to speed, and for experienced staff to refresh their knowledge of the legal and practical requirements for managing successful elections.

The programme combines the content of the Taituarā updated Electoral Code of Practice with interactive group work and all the latest news on Māori wards, amendments to the Local Electoral Act, emerging practice in community engagement, dealing with social media and Vote 2022 - the national campaign to promote participation in local authority elections being delivered jointly by Local Government New Zealand and Taituarā. Content will be delivered by sector experts, including experienced electoral officers from the Taiturarā Election Reference Group, social media experts from Victoria University and the Department of Internal Affairs, the Serious Fraud Office, the Electoral Commission, Local Government New Zealand, and New Zealand Post.

Who should attend?

This is a “must” for all Electoral Officers, their Deputies and Communications Managers and advisors who will be involved in the management of the 2022 local authority elections.

Programme

Day One

8.00 am Registration Opens

8.45 am Mihi Whakatau

9.00 am Welcome and introductions
Dean Heiford, Chair, Elections Reference Group and Manager Economic, Community and Support Services, Marlborough District Council

9.10am Table Top & Learning Objectives
James
Lord, General Manager - System Capability, Taituarā

Part One: Elections 101 – What to expect when you’re expecting an election

9.25 am What to expect when you’re expecting an election
Devorah Nicuarta-Smith, Deputy Electoral Officer, Manager Governance and Support Services, Nelson City Council

An overview of the people, processes and tools that make an election tick, for new electoral officials.
Partners – the role of the Electoral Officer and the roles of partners inside and outside your Council
Process – project timeline and core activities – putting what’s been done into context and focusing on what’s ahead.
T
ools & Rules – highlight the tools and legal compliance resources available to support you

10.35 am Morning Tea

11.05 am Māori wards and constituencies
Mali Ahipene, Pou Tuhono, Tai-ranga-whenua, Customer, Community and Services, Waikato Regional Council
James Baty, Director Internal Partnerships, Gisborne District Council

How will having Māori wards change voting in local government elections. We will discuss considerations for candidates, voters and inclusion of te reo.

11.40 am Local Government reform and the demise of DHB democracy
Raymond Horan, Deputy Chief Executive, Taituarā

The future of local government, RMA, and three waters.

The DHB reforms have brought an end to DHB democracy and elections. There will be changes to voter packs, election forms, postal pricing, expense calculations, and STV/FFP on voting forms.

11.55 am Working with Commissioners
Robyn Garrett, Deputy Electoral Officer Tauranga City Council

When local democracy goes wrong. What it’s like working with commissioners and what are the learnings.

12.15 pm Lunch

Part Two: Election Management – Communication, social media, pandemics and resilience

1.15 pm Welcome to Part Two
Dean Heiford, Chair, Elections Reference Group, and Manager Economic, Community and Support Services, Marlborough District Council

Dean will re-cap the morning session, welcome electoral officers joining the programme at this point, and introduce the afternoon sessions.

1.25 pm Communication guidance for the pre-election period
Raymond Horan, Deputy Chief Executive, Taituarā

Raymond will be presenting communications guidance about the pre-election period for electoral officers and democracy staff. The guidance focuses on three principles, that elected members have the right to govern during the pre-election period, communities have a legitimate need for council information, and local authorities cannot promote the prospects of any candidate.

2.15 pm Social Media
Peter Thompson, Associate Professor School of English, Film, Theatre and Media, Victoria University of Wellington

Dr Peter Thompson will discuss the complexities of “controlling the internet” and the implications of digital safety for elections.

3.00 pm Afternoon Tea

3.30 pm Managing COVID risks during an election
Dean Heiford
, Chair, Elections Reference Group, and Manager Economic, Community and Support Services, Marlborough District Council
Dale Ofsoske
, Managing Director, Election Services
Andrew Freeth, Senior Advisor, The Department of Internal Affairs

4.15 pm Well-being and resilience during the election period
“Secure your own oxygen mask first” – staying well in election year

4.45pm Working together – Regional groups
Dean Heiford, Chair, Elections Reference Group and Manager, Economic, Community and Support Services, Marlborough District Council

Meet others working in your region to create synergies and build collaborative strategies.


5.00 pm Happy Hour


Day Two

9.00 am Welcome to Day Two
Dean Heiford, Chair, Elections Reference Group, and Manager Economic, Community and Support Services, Marlborough District Council

Part Three: Candidates, voters and voting

9.05 am A candidate’s view
Mike Reid, Principal Policy Advisor, LGNZ

9.40 am Council’s promotion of elections
Sam Rossiter-Stead, Head of Communications and Engagement, Wellington City Council

10.15 am NZ Post Session
Peter Avison
, Manager of Digital Services at Datam, NZ Post
Dean Cooper, Mail Solution Consultant, NZ Post

Peter will discuss the creation of voter packs and Dean will present how the mail system ramps up its inward and outward bound mail for the elections.

10.35 am Morning Tea

11.00 am Candidate Donations
Blair Bulloch
, Principal Forensic Accountant, Serious Fraud Office

The Serious Fraud Office has taken recent investigations into donations towards local and central government candidates. Some of these investigations are still ongoing. There is a high degree of public interest in knowing who funds our elected members and in keeping our democratic systems free from corruption. Blair will discuss the accounting behaviours that are causing concern and the preferred treatment of donation income.

12.00 noon Get your rolls right and your papers perfect
Dale Ofsoske, Managing Director, Elections Services Ltd
Peter Avison, Manager Digital Solutions – Datam, New Zealand Post
Ross McPherson, Acting National Manager, Enrolment and Community Engagement Operations, Electoral Commission

Timeliness and accuracy are critical for these core tasks for electoral officers. This session covers the residents and ratepayers roll, use of Votext, and the printing and despatch of voting papers.

For background reading, please see Parts 7, 12 & 13 of the Taituarā Code of Good Practice for the Management of Local Authority Elections and Polls.

12.40 pm Lunch

1.25 pm Voter Turnout – panel session
Panel members to be announced soon

2.00 pm Voting, counting and declaring results
Clare Sullivan, Governance and Democracy Manager, Dunedin City Council
Michael Morris, Legal Counsel, Invercargill City Council

Clare and Michael will guide you through the ins and outs of voting, special voting, counting and declaring results.

For background reading, please see Parts 14, 15 & 16 of the Taituarā Code of Good Practice for the Management of Local Authority Elections and Polls.

2.30 pm After the ball is over – post-election tasks
Rick Dunn, Governance Lead, Rotorua Lakes Council
Sarah Nichols, Governance Manager, Waimakariri District Council

Just because you’ve counted the last vote doesn’t mean the job is finished. Sarah and Rick will take you through the wrap-up tasks of dealing with candidate deposits and post-election record-keeping and what to do if your election is the subject of a judicial recount or inquiry.
For background reading, please see Parts 17 & 18 of the Taituarā Code of Good Practice for the Management of Local Authority Elections and Polls.

3.15 pm Summary and closure
Dean Heiford, Chair, Elections Reference Group, and Manager Economic, Community and Support Services, Marlborough District Council


Presenters

Anusha Guler
Panel: Voter turnout - Ethnic turnout Read Profile
Clare Sullivan
Team Leader Civic Read Profile
Dale Ofsoske
Electoral Officer Read Profile
Dean Heiford
Chair of the Elections Reference Group Read Profile
Dominic Tay
Read Profile
Mark Low
Strategy and Corporate Planning Manager Read Profile
Mike Reid
Principal Advisor, Local Government New Zealand Read Profile
Peter Avison
Read Profile
Mr Peter Thomson
Manager Project Delivery (Major Capital Works) Read Profile
Raymond Horan
Deputy Chief Executive, Taituarā Read Profile
Rick Dunn
Governance Lead Read Profile
Robyn Garrett
Team Leader: Committee Support, Tauranga City Council Read Profile
Ross McPherson
Manager, Enrolment and Community Engagement Operations Read Profile
Sarah Nichols
Governance Manager Read Profile
Blair Bulloch
Principal Forensic Accountant, Serious Fraud Office Read Profile
Devorah Nicuarta-Smith
Manager Governance and Support Services Read Profile
Jared Mullen
Read Profile